How a Contactless Visitor Management System Reduces The Spread of COVID-19
With over 22 million global cases of COVID-19, it’s hard to argue with the fact that the virus has been spreading quickly through countries, cities, and communities worldwide. As the world begins to kickstart back to ‘normality’, the challenge many organisations face is the daunting task of keeping their visitors and staff safe as the pandemic continues to develop.
If you are planning to re-open your workplaces for visitors, contractors and staff, precautionary steps must be taken to protect your building by minimising any potential exposure to COVID-19. Below, we’ll show you how utilising our e-Reception Book, the contactless replacement to the traditional paper visitor book can provide numerous benefits that can help minimise the spread of COVID-19 within your building and organisation.
1) Contactless Check-in.
According to the NHS, while the transmission of COVID-19 tends to occur via respiratory droplets, current evidence shows that COVID-19 may remain on physical objects for hours to days. That’s why disinfecting frequently touched objects and surfaces, like a visitor sign-in book or digital tablet is necessary.
Continually cleaning and disinfecting your visitor & staff sign-in books or tablet is a time-consuming process and can also damage the book or tablet. To reduce potential exposure to the virus, we recommend you introduce contactless solutions to your workplace.
MediaBase Direct offers a contactless e-Reception Book check-in solution, using smart QR. It’s a touch-free way of logging visitors at your workplace. This hygienic approach allows visitors, contractors and staff to ‘check-in’ by simply scanning a QR code using the camera on their personal device. After scanning, your visitors & contractors can then complete the sign-in process form their personal device, through the browser.
If you wish to remove your tablet/visitor book completely, you can print the QR code from the e-Reception Book dashboard and place it on reception. The contactless check-in feature ensures that everyone in the reception area can maintain 1-metre social distancing to reduce contact.
2) Digitally Screen Your Visitors & Staff.
Before visitors, contractors and staff enter your site, you must offer digital screening to prevent potentially infectious individuals from entering.
With our e-Reception Book, you can include a PDF document to display your COVID-19 workplace policy as part of our Visitor Screening feature.
To determine whether the individual is a safety risk to your organisation. Some excellent examples of questions you can include onto your PDF document to screen staff & visitors include:
If they have experienced any cold or flu-like symptoms within the last 14 days (fever, dry cough, tiredness, shortness of breath, respiratory issues)
Whether they’ve travelled to an area with a recent major outbreak
If they’ve been in close contact with someone who’s travelled to those areas within 14 days
If they’ve been in close contact with someone with COVID-19 or symptoms.
According to the NHS, studies show that infected individuals may also be asymptomatic (infected but not showing any symptoms). It’s also for this reason that you should implement detailed health questionnaires and insist that everyone entering your site maintain social distancing and wear a face mask.
You can inform visitors and staff of your workplace policy via a digital agreement. MediaBase Direct’s e-Reception Book feature allows your visitors & contractors to read, review, and agree your organisation’s non-disclosure agreement, which can be customised to include other agreement points such as those involving health and safety matters. This can be extremely useful and also aid your COVID-19 workplace policy to support the NHS Test & Trace guidance.
3) Introduce Contact Tracing to support NHS Test & Trace.
According to the World Health Organisation (WHO), contact tracing is a vital process that helps reduce the spread of COVID-19 because it helps identify and manage individuals that have potentially been exposed to the virus. Following up with everyone that has been around an infected person and ensuring they self-isolate for 14 days from exposure can break the chain of transmission.
By maintaining records of visitors & staff, and sharing these with NHS Test and Trace where requested, you can help to identify individuals who may have been exposed to the virus. Containing outbreaks early is crucial to reduce the spread of COVID-19.
The e-Reception Book captures contact details, GDPR compliantly. These records timestamp the exact time a person arrives at your site and include key information like their name, contact details, the reason for visiting and also the date of check-in & check-out. To support the NHS Test and Trace, you should hold records for 21 days. This reflects the incubation period for COVID-19 (which can be up to 14 days) and an additional 7 days to allow time for testing and tracing.
If you are looking at implementing the e-Reception Book to reduce the spread of COVID-19 at your workplace, Click here to request further information.
