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Digital check-in for visitors, staff and pupils

Replace your paper check-in books with a solution that ensures compliance, strengthens building risk assessment and enhances data security. We are fast becoming the #1 visitor management solution for Schools, Academies, Colleges and Universities.

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Educational Features

Greet your visitor's with a sleek iPad check-in experience. Supported by a number of educational specific features, including MIS integration, DBS check and Staff & Pupil late/early check-in.

  • Unlimited Visitor Check-in

    Visitors of all ages, can compliantly check-in, in a few simple taps. All visitor details are kept private, secure and encrypted. Unlike a traditonal paper visitor book, personal information is not publicly visible. Impress your visitors with an outsatdning and modern check-in experience.

    Staff Check-in

    Keep an accurate record of your staff arrival/departure times via our staffing feature. Staff can simply check-in with a few taps. You can also export the data instantly to help assist with payroll. Staff are able to check-in with a barcode/QR code, simply by presenting it to the iPad device camera.

    Real-time Dashboard

    The online encrypted dashboard allows your reception teams to have a clear, real-time view of who's present within your facilities. The dashboard provides you with a wealth of information, analytics and statistics. All data can be securely exported as a CSV spreadsheet file.

  • Branded App

    Simply customise your e-Reception Book app with your own branding. The stylish tablet solution sets a modern first appearance to all your visitors. Customise the apperaence of your app and notfication emails with ease via the secure e-Reception Book dashboard.

    Emails & Notifications

    Visitors will automatically receive a welcome email, that can include your Fire, Health & Safety documents attached. Your employees will also receive an automated notification email alerting them that their visitor has arrived. A check-out email, thanking your visitors can also be sent.

    Fire & Evacuation Mode

    The e-Reception Book includes an evacuation mode that provides your reception team with a digital list of visitors and staff within the building. Improve your building risk assessment and conduct a more effective fire-role call. The e-Reception Book will also continue to work offline.

  • Digital Signature

    Allow your visitors and contractors to sign documents, upon check-in, directly on the iPad device. For example NDA’s, contractor disclaimer forms etc. Simply upload your PDF document to be signed via the e-Reception Book dashboard. All signed documents are able to exported.

    Pre-Register Visitors

    Your reception team and building residents can pre-register visitors, allowing them to check-in even faster. Automatically send pre-registered visitors an email invite. The invitation contains the date and time of the visit, who they are meeting and a QR code for scanning on arrival.

    QR Express Check-in

    With our express check-in, visitors (and staff) can quickly check-in and out, simply by presenting a QR code or barcode to the iPad device camera. The e-Reception Book can also automatically generate these barcodes/QR codes or input already existing ones.

  • Badge Printing

    Connect a compatible Brother printer for simple and fast visitor badge printing, as your guests sign in. The printer works automatically, wirelessly and only takes a few seconds to print each badge. Badges can be branded and customised to your requirements.

    GDPR 'Opt-in' Compliance

    The solution keeps personal data secure, private and confidential. Data is securely stored, encrypted on UK servers. Set your own data retention rules, supporting GDPR's 'Right to be forgotten'. Customise and present your policies and terms. All visitor data captured is ‘Opt-in’ consent driven.

    Dynamic Visitor Categories

    Add up to six visitor category types. All categories can be individually customised, including a welcome email that is bespoke to the specific visitor type. Fully customise and bespoke the visitor journey, asking the questions that matter to you.

  • Visitor Surveys

    Be provided with instant visitor feedback using the e-Reception Book's emoticon review feature. Visitors can simply leave feedback at the point of check-out. Use the feedback to provide pro-active customer service and improve your visitor's experience.

    DBS Check

    Our DBS check feature ensures the safeguarding of your students while complying with Ofsted requirements. Make sure all contractors on site have been DBS checked prior to their arrival. Get instantly alerted if a contractor checks-in without a DBS or if their DBS has expired.

    Pupil Check-in/Out

    Late arriving pupils are now able to check-in and provide a reason for their late arrival on the device. The information is recorded/accessible via the dashboard. Early leaving pupils are also able to check-out and provide a reason. This information can be recorded into your MIS.

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MIS Integration

The e-Reception Book securely integrates with all the leading Management Information Systems (MIS), including SIMS and RM Integris. We provide both read and write access through a secure platform. Data captured from the e-Reception Book is synced with MIS making the process simple and automated.


Who are MediaBase Direct?

Using our unparalleled understanding of data, we have been assisting companies with their data requirements for the past 25 years.

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Compliance

All MBD solutions are fully GDPR, 'Opt-In' compliant. We are committed to ensuring the strictest compliance of your data, following the latest ICO and DMA guidelines. We handle and process millions of records on behalf of our clients.


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Security

All data is stored on encrypted EU based Cloud and UK secured servers. Our data centers employ both physical security and environmental controls to safeguard our infrastructure from threat or impact. Each server site is staffed 24/7 with on-site security to protect against unauthorised entry.

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Data

Our data capture solutions provides you with full control of the data you collect. The personal data is kept secure, private and confidential. You control your data flows and can set data retention rules, present policies, terms and required opt-in's etc. All data captured is only accessible by your own password encrypted Dashboard.

Trusted by thousands of schools across the UK.

Over 8 million visitors have checked-in using the e-Reception Book

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  • “MediaBase Direct Limited has effectively streamlined the process of customers signing indemnity forms and passing leads to the Retailer network efficiently and compliantly. Well done team!”
    Jason Thorne
    BMW Events Manager
  • “We have been using the e-Reception Book for over a year and I can safely say that it saves time, is simple to use and has made life much easier for our hard-pressed receptionists. We are also much more organised and know exactly who is in the building”.
    Tej Daffu
    DMA
  • “The e-Reception Book ticks every box for me – data protection laws, fire regulations and visitor monitoring – and it is also much more affordable than other systems on the market. We have had positive feedback from our visitors, including Amanda Spielman, Head of Ofsted, who loved the simplicity and functionality”.
    David Moir
    Basingstoke College of Technology
  • “ The e-Reception Book, apart from looking really good and being extremely simple to use, streamlined the process and freed up the receptionist for other work – saving a great deal of time”.
    Polly Zundel
    Cath Kidston
  • “We turned to MediaBase Direct to deal with the entire group’s database. MBD took time to get to know our business, took on board what our needs were and produced a bespoke programme designed to exactly meet our requirements. I can thoroughly recommend MBD”.
    Amy Lancaster Bowker
    Group Marketing Manager
SMALL - (1-200 Pupils)
£249.99

Annually excluding VAT.

App Creation - £49.99

  • Unlimited Visitor & Staff Check-in
  • Unlimited Devices
  • Real-time Dashboard
  • Secure Data Export
  • Unlimited Visitor & Host Emails
  • Fire & Evacuation Feature
  • Fully GDPR, Opt-in Compliant
  • Visitor Reviews
  • Dynamic Visitor Categories
  • Digital Signatures (Document Signing)
  • Visitor Pre-registration
  • Advanced Staff Check-in
  • Badge Printing
  • DBS Check
  • Student Check-in
  • QR/Barcode Check-in
  • Advanced Car Parking
MEDIUM - (201-800 Pupils)
£399.99

Annually excluding VAT.

App Creation - £49.99

  • Unlimited Visitor & Staff Check-in
  • Unlimited Devices
  • Real-time Dashboard
  • Secure Data Export
  • Unlimited Visitor & Host Emails
  • Fire & Evacuation Feature
  • Fully GDPR, Opt-in Compliant
  • Visitor Reviews
  • Dynamic Visitor Categories
  • Digital Signatures (Document Signing)
  • Visitor Pre-registration
  • Advanced Staff Check-in
  • Badge Printing
  • DBS Check
  • Student Check-in
  • QR/Barcode Check-in
  • Advanced Car Parking
LARGE - (801+ Pupils)
£499.99

Annually excluding VAT.

App Creation - £49.99

  • Unlimited Visitor & Staff Check-in
  • Unlimited Devices
  • Real-time Dashboard
  • Secure Data Export
  • Unlimited Visitor & Host Emails
  • Fire & Evacuation Feature
  • Fully GDPR, Opt-in Compliant
  • Visitor Reviews
  • Dynamic Visitor Categories
  • Digital Signatures (Document Signing)
  • Visitor Pre-registration
  • Advanced Staff Check-in
  • Badge Printing
  • DBS Check
  • Student Check-in
  • QR/Barcode Check-in
  • Advanced Car Parking

Read what our customers think about us.

  • Trustpilot