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Digitally manage visitors, staff and contractors

Replace your paper-based visitor book with a solution that ensures compliance and strengthens building fire emergency and on-site security.

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Leading Features

Greet your visitor's with a sleek iPad check-in experience. Supported by smart dashboard features and intelligent notification automation, all in real-time.

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    Unlimited Visitor Check-in

    Visitors of all ages, can compliantly check-in, with a few simple taps. All visitor details are kept private and secure. Impress your visitors with a modern check-in experience.

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    Real-time Dashboard

    The online encrypted dashboard allows your reception teams to have a clear, real-time view of who's present within your facilities. All data can be exported as a CSV Excel file.

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    Staff Check-in

    Keep an accurate record of your staff arrival/departure times. Staff can simply check-in with a few taps or with a barcode/QR code. You can also export the data instantly.

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    Branded App

    Simply customise your e-Reception Book with your own branding. The stylish tablet solution sets a modern first appearance to visitors. Customise with ease via the e-Reception Book dashboard.

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    Emails & Notifications

    Visitors will automatically receive a welcome email, that can include Fire, Health & Safety documents. Your employees will also receive an automated notification, alerting them that their visitor has arrived.

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    Fire & Evacuation Mode

    The e-Reception Book includes an evacuation mode that provides your reception team with a digital list of visitors within the building. Improve your building risk assessment and conduct a more effective fire-role call.

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    Digital Signature

    Allow visitors and contractors to sign documents, upon check-in, directly on the iPad device. For example NDA’s, contractor disclaimer forms etc. Simply upload your PDF document to be signed via the e-Reception Book dashboard.

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    QR Express Check-in

    With our express check-in, visitors and staff can quickly check-in, simply by presenting a QR code to the iPad device camera. The e-Reception Book automatically generates these barcodes/QR codes or you can input already existing ones.

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    Pre-Register Visitors

    Your reception team and employees can pre-register visitors, allowing them to check-in even faster. Automatically send pre-registered visitors an email invite. The invitation can contain a QR code for a faster check-in experience.

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    Badge Printing

    Connect a compatible wi-fi printer for simple and fast visitor badge printing, as your guests sign in. Badges are printed automatically upon check-in. Badges can be branded and customised to your design requirements.

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    Dynamic Visitor Categories

    Add unlimited visitor category types. All categories can be individually customised, including a welcome email that is bespoke to the specific visitor type. Add unique capture fields, per indivdual category.

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    GDPR 'Opt-in' Compliance

    The solution keeps personal data secure, private and confidential. Set your own data retention rules, supporting GDPR's 'Right to be forgotten'. All visitor data captured is ‘Opt-in’ consent driven. Data is stored on UK secure servers.

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    Visitor Surveys

    Be provided with instant visitor feedback using the emoticon review feature. Visitors can simply leave feedback at the point of check-out. Use the feedback to provide pro-active customer service and improve visitor experience.

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The Best First Impression

The e-Reception Book is the fast, compliant and secure way for your visitor’s and staff to quickly check-in. Showcase your brand and set the best first impression from the moment your visitor’s walks into your front of house.


We provide unbeatable value, backed up by the very best customer care.

Who are MediaBase Direct?

Using our unparalleled understanding of data, we have been assisting companies with their data requirements for the past 25 years.

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Compliance

All MediaBase Direct solutions are fully GDPR, 'Opt-In' compliant. We are committed to ensuring the strictest compliance of your data, following the latest ICO and DMA guidelines. We handle and process millions of records on behalf of our clients.


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Security

All data is stored on encrypted EU based Cloud and UK secured servers. Our data centers employ both physical security and environmental controls to safeguard our infrastructure from threat or impact. Each server site is staffed 24/7 with on-site security to protect against unauthorised entry.

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Data

Our data capture solutions provides you with full control of the data you collect. The personal data is kept secure, private and confidential. You control your data flows and can set data retention rules, present policies and terms. All data captured is only accessible by your own encrypted dashboard.

Trusted by thousands of companies worldwide

Over 8 million visitors have checked-in using the e-Reception Book

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  • “MediaBase Direct Limited has effectively streamlined the process of customers signing indemnity forms and passing leads to the Retailer network efficiently and compliantly. Well done team!”
    Jason Thorne
    BMW Events Manager
  • “We have been using the e-Reception Book for over a year and I can safely say that it saves time, is simple to use and has made life much easier for our hard-pressed receptionists. We are also much more organised and know exactly who is in the building”.
    Tej Daffu
    DMA
  • “The e-Reception Book ticks every box for me – data protection laws, fire regulations and visitor monitoring – and it is also much more affordable than other systems on the market. We have had positive feedback from our visitors, including Amanda Spielman, Head of Ofsted, who loved the simplicity and functionality”.
    David Moir
    Basingstoke College of Technology
  • “ The e-Reception Book, apart from looking really good and being extremely simple to use, streamlined the process and freed up the receptionist for other work – saving a great deal of time”.
    Polly Zundel
    Cath Kidston
  • “We turned to MediaBase Direct to deal with the entire group’s database. MBD took time to get to know our business, took on board what our needs were and produced a bespoke programme designed to exactly meet our requirements. I can thoroughly recommend MBD”.
    Amy Lancaster Bowker
    Group Marketing Manager
Business
£365.00

Annually excluding VAT.

£49.99 ex VAT - Optional App Creation

  • Unlimited Visitor & Staff Check-in
  • Unlimited Devices
  • Real-time Dashboard
  • Secure Data Export
  • Unlimited Visitor & Host Emails
  • Fully Customisable / Branded Visitor Management App
  • Fire & Evacuation Feature
  • Fully GDPR, Opt-in Compliant
  • Visitor Reviews
  • × Dynamic Visitor Categories
  • × Digital Signatures (Document Signing)
  • × Visitor Pre-registration
  • × Advanced Staff Check-in
  • × Badge Printing
  • × QR/Barcode Check-in
  • × Advanced Car Parking
  • × Visitor Photos
Professional
£599.99

Annually excluding VAT.

£99.99 ex VAT - Optional App Creation

  • Unlimited Visitor & Staff Check-in
  • Unlimited Devices
  • Real-time Dashboard
  • Secure Data Export
  • Unlimited Visitor & Host Emails
  • Fully Customisable / Branded Visitor Management App
  • Fire & Evacuation Feature
  • Fully GDPR, Opt-in Compliant
  • Visitor Reviews
  • Dynamic Visitor Categories
  • Digital Signatures (Document Signing)
  • Visitor Pre-registration
  • Advanced Staff Check-in
  • Badge Printing
  • QR/Barcode Check-in
  • Advanced Car Parking
  • Visitor Photos

Read what our customers think about us.

  • Trustpilot